Medical Records Coordinator
A career with Sauk County will bring unlimited opportunities to provide support, assistance, and growth to local communities. Sauk County is the ultimate destination where anyone can happily live, work, and play. We are looking for someone who has the desire to provide care for the elderly and be a part of the Health Care Center Team.
The purpose of the Medical Records Coordinator is to direct and supervise the maintenance and/or release of resident’s medical records for the Sauk County Health Care Center.
Essential Duties
- Act as administrator and programmer of the Electronic Charting System (ECS) for health information, oversee assignment of login and passwords.
- Assist with the filing and auditing of medical records.
- Thinning charts every 3 months or as needed if charts are getting to full.
- Maintain active and closed medical records and destruction of medical records according to regulations.
- Monitor release of confidential health information and ensure release forms are obtained when required in coordination with Administrator and Corporation Counsel.
- Enter resident demographic information on admission, discharge, transfers and change in pay status, and ensure all changes are up to date in the electronic record system.
- Assign and update ICD-10 codes for treatment and diagnoses for Medicare and Medicaid Reimbursement. Order 2 ICD-10 manuals each year.
- Serve as HIPAA Compliance Officer and Security Officer.
- Coordinate with Clerk of Courts to register and update resident voting records and send appropriate correspondence to residents and family.
- Notify appropriate parties, county (register of deeds), state and federal (Social Security) agencies of admissions, transfers, discharges, and deaths for residents with a payor source of medical assistance and/or are protectively placed.
- Assure all Federal & State required forms/reports are updated according to regulations.
- Report and resolve problems related to electronic medical record entries and re-analyze records for quality check.
- Provide information for State Survey Team.
- Compile and fax/send health information for Medicare/Insurance Review for payment.
- Transcription of physician dictation.
- Provide admission information and data to Leading Choice.
- Member of facility Department Head, Quality Assurance Process Improvement (QAPI) and Medicare committees.
- Develop Medical Record policies and procedures.
- Enter NOMNC/ABN and print when due, complete NOMNC/ABN tracking, monitor and mail all NOMNC/ABNs and tracking receipt, handles all NOMNC/ABN appeals.
- And other duties as assigned.
Required Working Hours
Standard working hours are Monday through Friday, 8:00 am until 4:30 pm. Please note these hours are subject to change and additional hours may be needed or required. Compensation for additional hours beyond normal working hours are subject to applicable state and federal regulations.
Minimum Training and Education
Required:
Associate’s degree in Health Information or another related field
2 years of medical record keeping experience
Preferred:
1-2 years of medical coding and billing experience
Any combination of education and experience that provides equivalent knowledge, skills and abilities may be considered.
Sauk County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
